Every feature

Everything ZapVox does for you — and what it changes in your day

Transcribing is where it starts. Here is every feature, explained at leisure and with a real moment where it makes a difference. The badges tell you which plan each one belongs to.

Automatic transcription

Read the voice note before deciding whether it deserves your ears.

ZapVox detects a new voice message and transcribes it on its own — no click needed. The text appears under the message in seconds, in English, Portuguese, Spanish or whatever language arrives.

In practiceFive group audios arrived during the appointment. When you sit down, each text is already there — and you reply instead of listening for ten minutes.
✦ Every plan
Translation in 99+ languages

The client speaks Spanish. You read English.

Audio in Portuguese, Spanish, German? You read it in your language, with one click or automatically, right under the transcription.

In practiceA supplier in Argentina sends a two-minute voice note; seconds later the translation is there — and the order moves on with nobody in between.
⚡ Starter · Pro · Trial
Bullet-point summary

Six minutes of audio. Five lines for you.

A 6-minute audio becomes the key points in a few lines. You decide whether it is worth listening — it almost never is.

In practiceThe patient told the whole week in a single audio. The summary delivers complaint, progress and open question — and you open the chart knowing what to do.
⚡ Starter · Pro · Trial
🎭
Sentiment reading

Know the tone before you open the reply.

Beyond the words, the tone: worried, satisfied, in a hurry. Useful when several audios arrive and you need to decide what to answer first.

In practiceThree client audios at the same time. The 🎭 shows who is in a hurry and who is satisfied — you answer first whoever needs it.
⚡ Starter · Pro · Trial
🗞️
Daily digest and whole-chat summary

Come back from a day away knowing what happened.

Back after hours away? Ask for the day's digest, or the summary of an entire conversation, instead of scrolling all the way up. It can arrive on its own, at the time you set.

In practiceAfter a shift, the daily digest arrives at 8 pm: what each conversation asked, what is still open. No scrolling 200 messages up.
⚡ Starter · Pro · Trial
📅
Schedule messages and files

The PDF arrives at 8 am. You do not have to.

Text, photo, PDF, video or audio: pick it now, it goes out at the time you set. Before sending, a double recipient check — if the open chat cannot be proven to be the right one, nothing is sent. And if a message of yours gets stuck with a clock, ZapVox tells you.

In practiceThe proposal is ready at 11 pm; you schedule it for business hours. ZapVox checks the recipient before sending — and warns you if anything gets stuck.
✦ Every plan · Free: 3 per day
📝
Notes per contact

Each contact's memory, pinned to the conversation.

Birthday, last order, what was agreed. The note stays attached to the conversation, only in your browser, and shows up when you open the chat — nobody on the other side sees it.

In practiceWhen you open the client's chat, the note reminds you: "prefers morning calls; last order Aug 12". Only you see it.
✦ Every plan · Free: up to 10 contacts
⚙️
Per-chat settings

Every conversation with the rule it deserves.

One client sends voice notes in Spanish, the family group needs no transcription, and a supplier wants the text back. In each chat's ⚙️ you choose language, translation, summary and sending for that chat only — groups included. Everything else follows the general settings.

In practiceThe family group needs no transcription; the client in Uruguay needs translation; the supplier wants the text back. One ⚙️ in each — and the rest follows the general settings.
✦ Every plan · Free: up to 10 chats
📥 Install free on Chrome

Free, no card. 7 days with everything open; then Free stays with you. Compare plans →

⌨️
Text shortcuts

What you type ten times a day, type once.

Type /address + Tab and the full text appears — with {nome} and {data} filled in from the open chat. Replies you repeat ten times a day become a shortcut.

In practice/address + Tab and the full text appears, with the person's name filled in from the open chat.
✦ Every plan
🔐
Screen lock with a PIN

Stepped away? WhatsApp stays locked.

Stepped away? WhatsApp Web sits behind a PIN that exists only on your computer. It locks by itself after a few idle minutes, or right away, with one click.

In practiceYou got up for a coffee and the screen locked by itself. Whoever passes by sees a PIN, not your clients' conversations.
✦ Every plan
⏳
Long audios, whole

Forty minutes of audio, start to finish.

A 10, 20, 40-minute voice note? ZapVox splits it into parts on its own and returns the full text, start to finish — no cut ending.

In practiceThe meeting recorded in a single voice note becomes the whole text, no cut ending — split into parts by ZapVox on its own.
✦ Every plan
🌎
In English, Portuguese and Spanish

Your language in the extension, the site and support.

The extension, the website and support speak all three. You pick yours; the audios can arrive in any of 99+ languages.

In practiceYou choose English, Portuguese or Spanish. The audios can arrive in any of 99+ languages.
✦ Every plan
🔔
Reminders in the conversation

The voice note that asked for something becomes a reminder on the spot.

One click on the icon next to the microphone and that audio becomes a reminder. The box stays until you close it — or fades in 30, 10 or 5 seconds, your way.

In practice"Remind me to send the exam tomorrow" — one click on the 🔔 next to the microphone and the box shows up at the agreed time.
⚡ Starter · Pro · Trial
Send the transcription back

The transcription goes back to the chat by itself.

After transcribing, ZapVox can post the text (or the translation) in the chat itself, on its own. In groups, only if you turn the group switch on.

In practiceThe client sends a voice note; seconds later, the text appears in the conversation itself, for whoever cannot listen right then. In groups, only if you turn it on.
⚡ Starter · Pro · Trial
🔎
Search inside voice messages

Ctrl+F for voice.

Audio cannot be searched — transcriptions can. Look up a word and ZapVox shows which conversations it appeared in, grouped by person, and opens the chat at the right spot.

In practiceWhere did someone say "invoice" this week? Search shows which conversations the word appeared in, by person, and opens the chat at the right spot.
✦ Every plan · Free: last 7 days
📄
Export the chat transcriptions

From WhatsApp to the chart, the case file, the minutes.

Take a conversation's transcriptions out of WhatsApp (.txt) when you need a record — medical chart, case file, minutes.

In practiceExport a conversation's transcriptions as .txt when you need a record — and the record stays with you.
⚡ Starter · Pro · Trial
📥 Install free on Chrome

Free, no card. 7 days with everything open; then Free stays with you. Compare plans →

BYOK — your own AI key

Your own AI key. Free on every plan.

Free on every plan, including Free. Connect your Groq or OpenAI key and transcription, translation and summaries run on your account — paying the provider only for what you use, outside ZapVox's daily limits.

The key is kept encrypted (AES-256-GCM) only in your browser.

In practiceConnect your Groq or OpenAI key and transcription, translation and summaries run on your account, outside the daily limits — paying the provider only for what you use.
✦ Every plan
📖
Glossary and names your way

Danyella, not Daniela. Once.

Drug names, technical terms, a client's nickname: teach once and transcription stops failing in the same spot. People's names come out spelled the way you registered them.

In practiceTeach the drug name, the technical term, the client's nickname — and transcription stops failing in that spot.
⚡ Starter · Pro · Trial
🕶️
Screen-sharing mode

Share your screen without sharing your conversations.

Sharing your screen in a meeting? One switch blurs the transcriptions instantly. The content is still there — it just does not show to whoever is on the other side.

In practiceOne switch blurs the transcriptions when the meeting starts. The content is still there for you; not for whoever is watching.
✦ Every plan
Copy with 1 click

One click and the text is where you need it.

Text ready to paste anywhere: medical chart, CRM, e-mail, Notion, Google Docs.

In practiceChart, CRM, e-mail, Notion: copy takes the finished transcription, with translation and summary if you want.
Privacy first

Processed on the spot. Never stored.

Your audio is processed on the spot and never stored. With BYOK it goes straight from your browser to the AI provider — without passing through our servers. Data handled under Brazil's LGPD.

In practiceYour audio sits on no server; with your own key it goes straight from the browser to the AI provider. Data handled under Brazil's LGPD.
Fast, for real

Two to five seconds. No queue.

Transcription in 2–5 seconds for most audios. No queues, no waiting, no extra apps.

In practiceMost voice notes become text before you finish reading the previous message. Nothing to install beyond the extension.
Anti-fraud protection

Your account is yours — one browser at a time.

Your account stays active in one browser at a time — it keeps your credentials from being used by others. On another computer, just click “Use here” (free switch, no new login).

In practiceIf someone tries your credentials elsewhere, they do not get in. Switching computers is one click on "Use here".
Use on several computers

Office, home, laptop: the same ZapVox.

Work on the office PC, at home and on the laptop. Need more than one at the same time? Add computers (optional, +R$9.90 /mo each — up to 10 per account) and manage it all in your dashboard.

In practiceUse it wherever you are. Need more than one computer at the same time? Add it in the dashboard, when you need it.

Ready to read instead of listening?

Install, open WhatsApp Web and click the 🎙️ on the first voice note.

📥 Install free on Chrome